Now I know that this is subjective, but I believe that Asana is one of the best project management tools out there. It can really help you to organise basically anything which is why I always advise my clients to use it. By being more organised, you can reclaim your precious time.
So whilst I have experimented with other PM tools, some that I have shared in my blog ‘ 5 Project Management Tools For Small Businesses’ I find that I always come back to using Asana. It’s such an intuitive tool and fairly easy to use too. Give me 15 minutes and I’ll get you set up in no time.
I would like to share with you 7 reasons why Asana is one of the best project management tools.
1) Communicate in one space
Now imagine being able to avoid trawling through your email inbox searching through numerous threads just to retrieve 1 vital piece of information. This is what I love about Asana which has it’s own internal inbox. You can communicate with others e.g. your clients or team members, about a task. What you end up with is a thread of comments that are related to a specific task and often what you find is that it tends to keep all conversations on topic.
Not only can you communicate within tasks, but you can also have conversations within projects as well as within teams. It is a great way to ensure that everything is on track.
2) Break down tasks
When you are planing out your to-do list, you often start by thinking about the big picture. But then you need to execute on the details. Asana allows you to break multiple tasks down into subtasks. By doing so, this allows you to ensure that your main tasks are a lot more mangeable and doable. Yoi can also assign the subtasks to multiple people, therefore outsourcing your tasks and saving you time.
You also have the option of adding SECTIONS that enbale you to divide your tasks up into groups. Think of sections as subheadings which helps you to give more structure to the tasks that you need to complete.
3) Use lists or boards
I like the fact that you can layout your projects in 2 different ways. You have the option to create your projects as a list where you can add your sections and in turn add your tasks to each of your sections.
I really like the option to use the board layout (kanban layout) . In this instance you create columns and under each column you have cards which basically contain your tasks. You are able to move these cards under various columns and this words particular well for me when I am planning out my week as I can move tasks around under different days of the week.
It’s also great for tracking different stages that you my be at within a project. All Trello users will be familiar with using boards.
4) Track progress
Sometimes when you are working on a big task with multiple people it can be a challenge to track the progress of the project and all the tasks that need to be completed.
Well Asana has a feature that enables you keep everyone updated on the progress . You can provide status updates using what I like to call the traffic light system.
Even as a solopreneur, you can use it to review your own progress.
5) Integrations and syncing
I love the fact that you sync Asana with other platforms. For example, whilst Asana has its own internal calendar, you have the ability to sync it with your own calendar such as Google calendar , Outlook or iCal. That way you can never lose track of the tasks that you need to complete
You can also move your email messages to Asana using their email forwarding feature. Asana will transform your emails into tasks which you can then assign to your projects.
The fact that you can integrate Asana with other tools is an added bonus. I use a tool called Toggl that enables me to track the time I take to complete a given task. As I use Asana to house all of my tasks, by integrating it with Toggl, I can use this one platform to track my time.
You can assign tasks to others that are working on a project with you. Asana allows you to see all the tasks that have been assigned to you in one space which is called MyTasks page. These tasks are private to you and act as your to-do list.
However, it can be overwhelming when you have a plethora of tasks that you need to complete. But, the MyTasks page has built in sections which are:
TODAY – for tasks that are due today or those that you need to move into this section to be completed today
UPCOMING – tasks that are due to be completed within the next 7 days
LATER – tasks that are due a week away
Using the dates that have been assigned to each task, Asana will place each task into the appropriate section although you do have the option of moving tasks in sections that suit you too.
You can even go as far as adding in further sections to divide your tasks which i demonstrate in my FREE Asana Masterclass where I share my top tips and tricks that will take your Asana skills to the nex level.
7) I will end with another great feature.
Do you ever find that some your tasks are repeated in more than one project ? For example, one of my tasks is creating my invoices. This task I would place relevant to my accounting as well as my CRM
Asana allows you to copy a task into multiple. Therefore, I can place my invoicing task into my accunting project as well as my CRM project. When you update the task in one project it automatically updates in the other project.
And there you have it. 7 reasons why Asana is one of the best project management tools.